https://help.sap.com/viewer/af9ef57f504840d2b81be8667206d485/2021.000/en-US/91ab576eaf58475f8934d2dcef16edb3.html. From Organizational Management area, some agent determinations are triggered, with the help of functions which search the leading position, the higher level manager, etc. In some business cases, the standard agent determinations is not enough to meet the company's needs, so we need to add custom code to make it 100%. The system raises Warning message 'no processer determined with agent rule…' (Message APPL_MM_COMP_WFL028) Cause In the Purchase Order check the system executes a workflow simulation and carries out a few basic checks on the flexible workflow. We have a requirement to send WF to different approvers of same department. Could you please explain me like the above how can i achieve this , step wise if possible. How to work with templates delivered by SAP and how to transport them between the system landscape. Choose Manager of Workflow Initiator as the role. Add another step sequence for Manager of Workflow Initiator’s Manager. Alerting is not available for unauthorized users, Right click and copy the link to share this comment, There are document and item numbers in the. 10. It consists of a single method called GET_APPROVERS, which is populated with basic information about the document, for which the scenario was triggered. It is advised that we make use of S/4HANA's new Flexible Workflow feature. This parameter contains the approvers of the current approval level, This parameter cannot be returned empty. Another thing, why do you need the BAdI to execute, if an approver rejects a PR? Now some benefits of using Dynamic Agent determination/workflow building in combination with BRFplus : I hope this blog gave helpful insight on how to derive agents during run-time using BRFplus rule sets. Terms of use | 2. This gives users the ability to specify condition-based workflow for various system activities. A configuration step is available that allows you to select various attributes for purchase orders which are relevant for the restart of flexible workflow. You may define the possible agents as one of the following or of a combination of multiple agent types. 11. SAP Business Workflow is particularly suitable for situations in which work processes have to be run through repeatedly in which the business process requires the involvement of a big number of agents in a specific sequence. Rule set assignment to function should look like below. Im not sure if im missing any preconfigure the fills the outcomeid data? Search for users MANAGER_TEST and VP_TEST assign the role. This parameter provides the approvers of the previous approval steps. The involvement of the organizational management here can be either dynamic in the rule through some evaluation paths, or defined for example through responsibilities. Workflow Agent Determination 415 Views Follow RSS Feed Hi, We have a requirement to send WF to different approvers of same department. SAP has provided step by step guidelines for configuration to set up these workflows in their help website. I don't recall seeing a specific declaration from SAP that "SAP follows a standard enhancement routines in case of Rule’s Function Modules and places a User Exit in each of the Function Module", to the best of my understanding, the user exit in rule 20000027 is specific to that rule and there is no guarantee one will exist in other rules. Fortunately, it is possible to calculate it with the use of the Workflow log and its processing history. I’ve provided a sample example for your use. Log on to the app Maintain Business Users. You can run the same report in order to find BTE event in SAP your requirement. VP_TEST is the head of the purchasing department of an organization. Save and Activate. XML with the details of Flexible Workflow and its flow so far – it contains information about the steps (ACTIVITY) that have been processed (COMPLETED) or skipped (SKIPPED) before the BAdI execution. Add a new workflow with Pre-condition as Purchasing Organization = ‘1010’. Check in the bottom of note 98407 or page 422 in Practical Workflow for SAP. 21. They're maintained in the app "Manage Teams and Responsibilities", then associated to the workflow in the view cluster RSM_VC_CNTXT_AGENTRULE_MAP_S. I never did find the rules regarding table T77S0, but didn't actually need them until now...2 years later. 6. Workflow log shows, we received expected result from BRFplus. S/4 Purchase Order Flexible Workflow: Agent Determination by BADI. At the first glance, the BAdI seems like a perfect solution for implementation of a complex agent determination logic. When you implement it, it even gives you the choice to copy the sample class: The GET_APPROVERS method is where our logic will be: So now, testing the rule (in PFAC) by passing the 10203040 PO, i’m getting the user as the Agent. Be sure to complete the following prerequisites before moving on to this step: You have assigned the SAP_BR_ADMINISTRATOR role to your user ID in the development system. Any help will be greatly appreciated. Download the templates from the link provided in the app. Excluded Agents are defined in the workflow definition on the task activity step. Theoretically, there is the standard function module SWW_WI_LOG_GET_BUFFER that you can use to read the Workflow log. Btw there is a protection against the General Task finding everyone... recommend you check the notes re table T77S0. Let us see step by step process to integrate BRFplus & Business Workflow to derive an agent during run-time. You have activated Flexible Workflow Settings for Purchase Requistions. Now create a rule set to process decision table. Alerting is not available for unauthorized users, Right click and copy the link to share this comment. We already have a WF working using roles but this only is applicable for a specific department… we need it to be as flexible as possible in order for other departments to use it. If you want more details on how to implement this flexible scenario, follow the tutorial here. Its main strength, ease of use, comes from little or zero need for programming interference. Note, you are not offered the opportunity to view the Responsible Agents. 4. What if the VP, Manger and Employee already have Employee numbers in the system but you want to map them to each other (e.g. Now, he would be getting the Workflows for approval, if the BADI Agent Determination is selected in any Flexible Workflow process for Purchase Order. Please be aware that if a standard responsibility context has previously been extended, the Extend button will not be available. I dont understand if "runtimeStatus" is updating , why its not updating "outcomeid" during runtime. Log onto the SAP Fiori launchpad using a user that has the SAP_BR_BPC_EXPERT role. I implemented in same Badi as Agent assignment and called inside the method "GET_APPROVERS". As part of S/4 Hana green field implementaion project we are migrating from ECC to S/4 Hana. Initial password will be ‘Initial1!’ for all users created from Import Employees. Setting up Employees and Employment Data We have the ability to link the Custom Responsibility rule to our workflow scenario by assigning it to the Extended Responsibility context under the Agent Rule tab. However, the Purchase Requisitions created from the Purchasing Organization 1010 need to be approved by EMPLOYEE_TEST’s manager and manager’s manager. which class? We can check the workflow log to validate whether the correct output was returned by BRFplus. 9. We are going to get to know more about Role Based approvers. In order to accomplish that, I have written this blog article to handle an Agent Determination scenario for Condition Contract Release Flexible Workflow which utilize a Custom Responsibility Rule. So you can add custom processing or custom check for ME21 exit or SAP Purchase Order Check exit. I referred and followed the SAP Help Portal documentation to achieve this requirement and below are the direct links: https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/8308e6d301d54584a33cd04a9861bc52/ec1b8c8f44394c959e02b41c51affd9d.html?q=BAdI%20for%20custom%20agent%20rules%20in%20Responsibility%20Management. To configure the flexible workflow for scheduling agreements, you have to perform the steps and step groups shown in the interactive graphic below. Shouldn't the PR creator make changes to the PR and submit it for an approval again? Please keep in mind that my logic was for Flexible Workflow for PO. Regards, Hemashree Like 1 Share Alert Moderator Add a Comment Show all Add a step sequence and chose Role based approver from the drop down. Here, i’m gonna show how to use the Agent Determination BADI on the Purchase Order approval Flexible Scenario. What to do: You can implement your own BAdI in SAP S/4HANA to define rules for the agent determination.. To create an implementation for the BAdI Determination of Workflow Agents for Purchasing Documents (MMPUR_WORKFLOW_AGENTS_V2), proceed as follows:. Thanks for sharing. Attribute "outcomeid" is available in the xml , but value is empty during the runtime process ( approver clicks Reject button from the Fiori inbox). Workflow log – it contains information about the steps that were skipped just before the BAdI execution. Another question , where should the method "Calculate_current_level" be implemented ? For the same we have identified the BADI(MMPUR_WORKFLOW_AGENTS_V2) to add the approver and implemented the logic. Go to the function and create a rule set. 1. Step count is incremented even when rejection occurs. There are more definition options than what was found for the Possible Agents on the Task. Thanks for sharing this, It is really a nice doc. Below is the behavior I have observed. Maybe the rejection does not update the XML because the whole approval process is finished. Basic scenarios can be created using configuration only. Yes , its strange ,even Approve status ( "RELEASED") is not showing in "outcomeId" during runtime. Which has to be maintained for Release, Group/ Release Code Combination in the release code table T16FC(Also maintainable through SPRO), To create a copy or a new rule the path Tools –> Business Workflow –> Development –> Definition tools –>Rules for Agent Assignment –>Create/Change/Display is used as shown below. 18. Flexible Workflow is a Fiori integrated solution for creation of document approval processes. Please advice. Using this BAdi, customers can decide the approval agents for the work item in My Inbox app for different purchasing documents. It integrates the functions of email notifications, deadline monitoring, and exception handling during approval. Basic scenarios can be created using configuration only. This is done through the, Log onto the SAP Fiori launchpad using a user that has the. You have to achieve this through Custom Logic. Excluded Agents can only be an expression; meaning they have to be defined as a workflow container element. An agent is someone who can receive work items in their inbox and perform actions on them. Implementation details App: Custom Fields and Logic BAdi: Procurement: Agent Determination in Flexible Workflow (MM_WORKFLOW_AGENTS_V2) Filter Criteria This BAdi has the following filter parameters: businessobject = PurchaseOrder businessobject = PurchaseRequisition businessobject = CentralPurchaseRequisition businessobject = PurchaseContract You access to the App Manage Workflow Settings for Purchase Requisitions. EMPLOYEE_TEST creates multiple Purchase Requisitions. Making a copy of the existing rule Customizing an Existing Agent Rule: For explanation purpose let us consider the standard Purchase Order workflow (WS20000075). Read more. Hi and welcome to my next SAP Community blog post. Thanks! Determining SAP Flexible Workflow Agents with Custom Responsibility Rules 0 2 354 Background With the aim of making workflow configuration simpler, SAP S/4HANA developed a brand-new concept called Flexible Workflow. You test the rule resolution via transaction PFAC and the "Simulate rule resolution" button with the data from the work item in error and it finds a agent without any problem. 12. Do you know if there is any way (e.g. You can check cost center owner in the app Manage Cost Centers - for Cost Accountant - Overhead, the required business role is SAP_BR_OVERHEAD_ACCOUNTANT. You want to add more preconditions to the Workflow settings for Purchase Requisition. Choose the right custom responsibility rule from the Responsibility Rule ID value help to reveal the parameters for the responsibility rule. Once the user creates the request for payment, they are now listed as an Excluded Agent so they will not be able to approve their own request. Pls note: Upload needs to be done twice. On the Agent determination side, we have BADIs to accomplish that. We are going to get to know more about Role Based approvers. When this setting is enabled for the selected attribute, the system restarts the approval . Environment SAP Business Workflow 6. Access the app Manage Workflows for Purchase Requisitions . If the rules are dynamic in nature and changed frequently based upon business processes then it becomes difficult to maintain or change agent assignment rules in production environment directly. Using Org Structure is not applicable in our case. Initial password will be ‘Initial1!’ for all users created from Import Employees, Manage Purchase Requisitions Professional, Once the PR is created, note down the number. For more detailed information, click on a box. An agent is someone who can receive workitems in their inbox and perform actions on them. Although we have already put the BADI into use and developed the custom rule, we have not yet assigned it to our Standard workflow scenario and that’s where we are going to utilize the next app ‘Manage Responsibility Contexts’. BRFplus is the tool of choice for developing business rules in ABAP. 2. 15. However, in case of two or more non-obligatory approval steps, or an obligatory step after a non-obligatory one, the PreviousApproverList count will give incorrect results. The Flexible workflow configuration has been done and is already working (not part of this blog. Use the Enable column in the configuration step to disable or enable the restart of workflow. Good work. As part of S/4 Hana green field implementaion project we are migrating from ECC to S/4 Hana. What if these rules are required to be changed so often? Wow, that must've been a lot of work. In the Condition Contract Flexible Workflow scenario, the Standard template provides only one option for setting up the Workflow Approver–the Workflow Initiator Rule. If you have a more complex situation, you can use one of the available BAdIs - for example the MMPUR_WORKFLOW_AGENTS_V2 BAdI, which allows for customer . cannot be an agent of the task even if they are listed as a responsible and/or selected agent. I have implemented the PR flexible workflow. Thank you for all the support being extended. In some business cases, the standard agent determinations is not enough to meet the company's needs, so we need to add custom code to make it 100%. The steps shown in blue fields are optional, the steps shown in gold fields are mandatory. Or we may want to define approvers for specific discounts given on products e.g. In the Task Display screen which pops up, select the default rules tab. This may be required to determine the approvers in the current approval workflow step. Please take a note that adding a CDS view here enables us to obtain information about Condition Contracts from the BADI Implementation Class and use it to create custom logic. You can modify the recipients using the BAdI for agent determination based on implementation of BAdI MMPUR_WORKFLOW_AGENTS_V2(Workflow Agent determination). What to do: You can implement your own BAdI in SAP S/4HANA to define rules for the agent determination.. To create an implementation for the BAdI Determination of Workflow Agents for Purchasing Documents (MMPUR_WORKFLOW_AGENTS_V2), proceed as follows: Open the app Custom Fields and Logic. Fortunately, you can calculate the current approval level with the information that is available in the system during the BAdI execution. The whole idea here is to simplify the set up and make the approval process user friendly. I can get insight for my current cases in workflow and I hope SAP will provide step info in PO Workflow as well as in PR Flexible workflow. Excluded Agents are defined in the workflow definition on the task activity step. Responsible Agents are the agents that are returned from workflow agent definition or the default role of the task. You're doing it correctly. Only whitelisted CDS views are permitted. The Responsible Agents can be defined in the workflow definition on the step that points to the workflow task. In the same note you can also read that the information about the current step (level) is available in the BAdI from the 2008 release only and only for Purchase Requisition and Central Purchase Requisition documents. From Organizational Management area, some agent determinations are triggered, with the help of functions which search the leading position, the higher level manager, etc. SAP Business Workflow: An agent is someone who can receive work items in their inbox and perform actions on them. Workflows: agent determination. However , during runtime ( after rejection in Fiori Inbox) , attribute outcomeID is not filled. From Organizational Management area, some agent determinations are triggered, with the help of functions which search the leading position, the higher level manager, etc. You can also forward the tasks of one particular user to another user for tasks that are ready to be processed. Flexible Workflow Administration. Create new BRFplus function which needs to be triggered from workflow. It will be visible in the Manage Workflows for Condition Contracts application in addition to the workflow scenario. This BAdi has the following filter parameters: Note: Only one BAdi implementation can exist per business object. There are 3 types of Agents used in workflows, all are used in conjunction to find the selected agents for a work item. Log in as VP_TEST and approve the PR. 3. When we create the PR from ME51N transaction, workflow is being triggered and it is ending up with the error as below. On the Agent determination side, we have BADIs to accomplish that. Share a link to this question. Fill the details in both the downloaded excels with the values provided in the screenshots. Log on with EMPLOYEE_TEST user. Flexible Workflow is a Fiori integrated solution for creation of document approval processes. However BAdi agent determination is not considering the workflow restart from step 1. In this case the PO Workflow standard rule is 20000027 as shown below. 8. Basic scenarios can be created using configuration only. When working with SAP Workflow a common requirement is to determine the list of agents used in the workflow. See More. See below the parameters and a sample code for this release. When checking for work items in error you notice certain work items have agent determination errors while others do not. I’ll end my blog article here. Log onto the SAP Fiori launchpad using a user that has the SAP_BR_ADMINISTRATOR role. Choose Extend from this app’s menu after choosing the standard responsibility context and Standard Workflow Scenario ID. How do I get the current approver value from the BAdI? Workflow should restart from the beginning. To be able to correctly determine the agents for the approval step, you need to know for which level the BAdI was executed. Based upon the material type, workflow request should be routed to relevant approver. 12. Options for approval step agent determination. This is Wasteful of resources in SAP Business Workplace. The steps shown in blue fields are optional, the steps shown in gold fields are mandatory. I cannot answer that. Open the app Custom Fields and Logic. Search for the user EMPLOYEE_TEST and assign the role SAP_BR_PURCHASER, 9. Excluded Agents can only be an expression; meaning they have to be defined as a workflow container element. In a static scenario, where all approval steps are triggered, you can achieve this by simply counting the previous approvers, contained in the PreviousApproverList parameter. In order to configure Role-based approvers we need to import employee and the manager information into the system. The Responsible Agents can be defined in the workflow definition on the step that points to the workflow task. User ID (ZUSER) from decision table to which workflow request should be routed. PR flexible workflow have limitation. This step will determine approver during run time from BRFplus decision table based on the input parameter Material Type (MTART). To get an idea of what to do, hover over the boxes on the left. In “Agents” tab, select “Expression” to set the Agent as per BRFplus rules (decision table) during run-time. Business Process Management. Add a new workflow with Pre-condition as Purchasing Organization = ‘1010’. This man is in the pool of Possible Agents and he is in the pool of Responsible Agents; however, he is also on the list of excluded agents so he will not be able to process the work item. 5. These may be simple release or approval procedures, or more complex business processes such as creating a material master. We already have a WF working using roles but this only is applicable for a specific department… we need it to be as flexible as possible in order for other departments to use it. With the Manage Responsibility Contexts app, you can use the list of standard responsibility contexts delivered by SAP application teams for agent determination. Here in this scenario Material Type (ZMTART) would be an input from workflow to BRFplus decision table, BRFplus will return output i.e. Business rules keep changing, it is always easier to change or maintain the new rules without any changes in workflow definition or code changes. 10. Log on with EMPLOYEE_TEST user. Requirement: Work item needs to be approved based on the net amount of the purchase requisition item as described below: The above requirements are satisfied by the BAdi implementation given below: The correct BAdI name is MMPUR_WORKFLOW_AGENTS_V2, I suppose.
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sap flexible workflow agent determination